GUIDE TECH

Backups That Survive: The 3-2-1 Rule, Made Practical

The backup rule professionals use, rewritten for one person with one laptop — including the restore test that almost nobody ever runs.

Three copies of a file shown across two kinds of media and one off-site

Everyone knows they should back up. Most people have something in place. Very few have ever checked that it works, which means most backups are a belief rather than a system.

Three decisions, not a slogan

“Three copies, two media, one off-site” is a good rule wearing a bad costume. Underneath it are three plain questions: how many copies exist, how many different ways could they all die at once, and is one of them somewhere else physically. The guide answers each for a normal household rather than a data centre.

Sync is not backup

The single most common failure. A synced folder mirrors your mistakes at the speed of light — deletions, corruptions and encryption included. There is a section on exactly where sync helps, where it does not, and how to tell which one your setup is doing.

The restore drill

Twenty minutes, once a quarter: pick a file, pretend the machine is gone, and get it back from each copy. This is the only test that distinguishes a backup from a folder you have been paying for. It also finds the boring failures — the drive that has quietly been unmounted since March, the cloud account whose payment card expired — while they are still boring.

What you get

  • 3-2-1 explained as three decisions, not a slogan
  • Set-up walkthroughs that name the outcome, not this month's menu path
  • The restore drill — a twenty-minute test that proves the backup is real
  • A one-page summary sheet to tape inside a cupboard door

Questions

That is the shape of it, and if you have already done both and tested a restore this year, you do not need this. The value is in the parts people get wrong: what counts as a separate copy, why a synced folder is not a backup, and the restore drill that tells you whether any of it works.
Because sync is bidirectional and faithful. Delete a file, or encrypt it with ransomware, and the service dutifully copies that change everywhere within seconds. Versioning helps but has limits and expiry. A backup is a copy that does not follow the original into the fire, and the guide is specific about how to get one.
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Format
Print-ready PDF (A4 + US Letter)
Pages
22
Assumes
One or two machines, no server, no IT department